Business Coordinator - H82565

Lubbock

29357BR

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Org Level 7

691506 - Psych Administration

Org Level 1

Texas Tech Univ Health Sciences Ctr

Campus

HSC - Correctional Managed Health Care

Department

Psych Administration

Major/Essential Functions

* Supervision/ coordination of clerical staff at the John T. Montford Psychiatric Unit.
* Coordinates the collection, entry, and dissemination of database information and special reports (daily, weekly, monthly, and annual) for the John T. Montford Psychiatric Facility and coordinates with TDCJ, TTUHSC, and Managed Health Care administrative personnel to provide statistical data necessary for completion of auditing and accreditation documentation.
* Maintain written and oral communication and correspondence with administration and department heads on issues pertaining to administrative support staff.
* Participates in meetings, including Regional Management Team, and/or committees as needed to represent the clerical department. Conducts regularly scheduled staff meetings to disseminate pertinent information obtained through other meetings and/or committees. Coordinates mandatory training to meet applicable state laws, policies, regulations and national standards.
* Coordinate discharge paperwork facilitating the process for offender transport through local and State authorities. Coordinates with TDCJ, TTUHSC, and Managed Care administrative personnel as to the status of unit discharges. Oversee clerical support for civil commitment process.
* Call Schedules: Organizes and distributes the daily psychiatric call schedules for both in-house and regional coverage. Coordinates with Mental Health Director and regional psychiatric / mid-level staff to ensure adequate coverage. Maintains communication with staff at local and regional units to adjust coverage schedule as necessary.
* Uploads time clock entries into the Banner/payroll system. Ensures accountability of records for timekeeping for administrative support staff.
* Coordinates monthly and bi-monthly meetings for management and clinical staff within the TTUHSC region and may include staff of TDCJ and UTMB. This involves scheduling of meetings, collection of and distribution of reports for meeting, as well as recording and maintaining meeting minutes.

About Managed Care:
Since 1989, TTUHSC Managed Care has been providing clinical and operational support to correctional facilities throughout West Texas and other regional areas. We serve approximately 30,000 patients utilizing a broad range of comprehensive medical and health services. TTUHSC Managed Care strives to positively impact the lives of our patients, to include many who had no previous access to quality health care. Learn more about TTUHSC Managed Care

This valuable team member shall perform work in a manner that reflects the Values of TTUHSC:
* ONE TEAM unite and include diverse perspectives to achieve our mission
* KINDHEARTED exceed expectations with a kind heart, helping hands, and a positive attitude
* INTEGRITY be honorable and trustworthy even when no one is looking
* VISIONARY nurture innovative ideas, bold explorations, and a pioneering spirit
* BEYOND SERVICE create and deliver positive defining moments

Benefits Offered
* Generous paid time off, sick leave, and holiday schedule
* 100% paid health insurance for full time employees, 50% paid for dependents
* Dental, vision, long-term, and short-term disability benefits.
* State of Texas pension plan that vests in 5 years.
* State Employee tuition forgiveness and tuition assistance for continuing education
* Medical liability insurance for all licensed health care employees.
* And much more.

Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

Position requires a person who is organized, and who is able to work efficiently and effectively in a complex environment and with multiple tasks. Ability to give, understand and follow oral instructions; establish effective working relationships with supervisors, subordinates and co-workers; and ability to work under moderate to limited supervision without difficulty. Supervisory, prioritization, computer, record keeping and management skills are essential. Ability to plan and organize projects, ability to make sound decisions, and work effectively under stressful situations is required. Ability to effectively communicate with written and verbal language skills. Must be able to apply problem-solving skills and to rationalize. Must be organized, able to multi-task. Must be able to follow instructions and to provide instructions to others. Must have strong computer skills.

Required Attachments

Resume / CV

Optional Attachments

Professional/Personal Reference

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

EEO Statement

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Pay Basis

Hourly

Pay Grade Minimum

Compensation is commensurate upon the qualifications of the individual selected.

Pay Grade Maximum

Compensation is commensurate upon the qualifications of the individual selected.

Grant Funded?

No

Job Type

Full Time

Job Group

First Line Other Admn

Shift

Day

Travel Required

None