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Are you a current Aims Employee or Student Worker? If so, we need you to apply through your Workday account. Instructions for Aims Applicants: Please close this window and log into your Workday account. Apply by using the "Career" application on your home page. If you're a student worker please use "Find Student Jobs" under the "Career" application to apply.
Instructions for all Applicants: In order to be considered please provide a thorough and complete application.
- Clearly document job duties performed that relate to responsibilities, qualifications, and essential job duties in the "Work Experience" section on the application. We evaluate your experience based on this information.
- Clearly outline dates of employment and hours worked per week or credit hours worked per term for each employment experience listed in the Work Experience section of the Application.
- Please make sure you state whether work experience (aka work history) is part time or full time employment (full time is 40 or more hours per week).
Be sure to upload all the required documents listed at the bottom of the Job Description. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered. Upon hire, all positions at Aims Community College require a criminal background check, and may require a MVR, and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position. Job Description: This position is responsible for processing, verification, and maintaining the payroll functions for part time faculty and part time staff for all campus locations. This includes maintenance of monthly deduction reports and payments to the respective vendors.
Prepare and maintain month-end payroll related reports including:
- Federal and state taxes
- Garnishments
- Wage assignments
- PERA
- Medicare
- Deferred annuities
- Flex benefit plans
- Group insurance premiums and eligibility reports
- Voluntary deductions
Process, verify and maintain the monthly computerized payroll for part-time employees at all campuses to include:
- Review Time Tracking data for missed punches, time not submitted, time not approved, overtime and proper selections of positions for time entry.
- Calculate, review and process Retro Pay Calculations.
- Manually correct student employees who also have a staff position using the Time Summary Over Prompted Date Range report.
- Maintain the various deduction spreadsheets, adding new hire deductions or other changes to balance with the payroll vendor check report.
- Review the various Workday deduction spreadsheets to verify benefit and voluntary deduction amounts are being included in the monthly pay calculation results. Research and update payroll as needed.
- Review the mid-month and PT Faculty payroll registers for expected Gross Pay, as well as taxes and other deductions.
- Prepare for settling the payroll by completing both the retro and complete payroll processes.
- Research and complete departmental requests for summaries and redistributions.
Prepare Requests, Audits, Reports and Customer Service such as:
- Prepare and maintain the quarterly UITR1 unemployment insurance and the Multiple Worksite reports.
- Prepare and maintain the Department of Labor statistics report.
- Provide expenditure reports for the Financial Aid department.
- Identify and resolve problems as they relate to payroll for employees and the College (ex: issues with Workday, electronic time tracking processes, employee pay issues that could involve processing manual checks and or voids, etc.).
- SSNverifications for reporting of new hires and terminations toPERA. Report new hires to the Colorado State Department of New Hires.
- Verification on an individual employee basis of annual limits mandated by Federal and state law.
- Assist in the annual audit by supplying information.
- Process employment verifications including salary information for various outside agencies such as lending institutions, social services and Colorado child support authority.
- Review and verify personnel onboarding documents, such as tax withholdings, payment elections, benefits and social security numbers.
- Process ESSAs, paper time sheets for un-submitted electronic time tracking hours, and meeting and training rosters.
- Assist with phone calls and walk-in customers e.g., human resources personnel, employees and staff executives Research and stay current in regards to Federal, State and institutional laws, regulations and guidelines for various withholding situations, such as resident/non-resident tax laws, wage withholding for various garnishments, child support laws and tax levies.
- Prepare payroll vendor check report. NOTE: This report is vital to correctly calculating and paying thePERAdeferred annuities, flex benefit plans, and group insurance premiums due through accounts payable.
- Prepare Accounts Payable Check Request and distribute checks.
- Upload reports and authorize electronic payments through vendor websites.
Minimum Qualifications:
- Bachelor's degree in Accounting or Business,
- Plus two 2 years' experience in budgeting/fiscal area or equivalent combination of education and work experience.
- Possess knowledge of the principles, theories, concepts, and terms involved in payroll accounting and related financial operations (federal, state, and).
- Demonstrated ability to work with complex automated & integrated accounting systems such as Workday, Banner, People Soft,SAP, Financial Records Systems, etc.
- Advanced mathematical calculations.
- Strong organizational skills, detail orientation, work well under pressure, and handle multiple tasks.
- Must be able to work independently and with others while also providing good customer service.
- Effective communication skills (oral and written); analytical and problem solving skills.
- Computer proficiency with Microsoft Excel and Word.
Preferred Qualifications:
- Workday or a similar database reporting product with experience in higher education, governmental funds and/or non-profit payroll and accounting.
- Four (4) years or more experience with reconciling payroll, payroll related general ledger accounting, and payroll experience to include assisting with the preparation of monthly, quarterly, and annual payroll reports & W-2's.
Please Note: All required documents can be uploaded in the "my experience" section of the application under Required Documents.
Minimum Payment Amount: $53,549.00
Employees in these positions may be asked to participate in temporary assignments lasting less than 6 months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay. Pay Rate Type: Salary
Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:
- Benefits are effective immediately
- 100% employer provided medical & dental coverage employees (employee only option)
- 85% employer provided medical & dental coverage for employee's spouse and/or family
- Voluntary vision insurance
- Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
- 17 paid holidays and 3 personal days each year
- Summer schedule: 4 day work week - Fridays Off
- Employer paid long-term disability and life insurance premiums
- Tuition waiver & reimbursement for employees
- Tuition waiver for dependents
- PERA employer (see for comprehensive benefits)
- Additional supplemental benefits & retirement programs available
- Access to the PERC (Aims gym) for employee & one guest
- Free parking on all campuses
Part-time employees also receive some benefits depending on the number of hours worked.
- Tuition waiver for employee on Aims courses
- Access to the PERC (Aims gym) for employee & one guest
- Aims Discount program
- Free parking on all campuses
- PERA employer (see for comprehensive benefits)
- Additional supplemental benefits & retirement programs available
Screening/Selection: If you need assistance with this process please contact Human Resources.
Initial screening will be conducted by a committee based on completed application materials. Please be prepared to submit the following, if required: * Cover Letter addressing qualifications relative to position requirements
* Resume
* Diversity Statement; see below
* Teaching Philosophy(for faculty positions only)
* Copy of Transcripts for all positions. Official transcripts will be required if hired for all Full Time positions Diversity Statement Instructions Aims Community College recognizes and celebrates diversity within our students, faculty, and staff. We are committed to equity and inclusion to improve the learning experiences of all students and the working conditions of all employees.
In your diversity statement, please provide your interpretation of what it means to serve a diverse community and work in an inclusive environment. Please include specific examples for how your background, education, and/or professional experience have prepared you to fulfill those responsibilities in this position. As you consider what to put in your statement, please note Aims Community College is committed to equal employment opportunity and does not discriminate on the basis of race, gender, age, or any other protected class.
Faculty: Must submit academic transcripts from an accredited institution. Applicants who have degrees from outside of the United States must request a credential evaluation of their transcript. National Association of Credential Evaluation Services () or Association of International Credential Evaluators () lists members who may be contacted for assistance in evaluating foreign credentials. If you are a current Aims Community College Faculty and have transcripts on file, then a new official copy is not required.
Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.
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Aims Community College
August 12, 2022