$39,312.00 - $50,184.00 Annually
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Position Summary
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DEFINITION: Under the direction of the Accounting Supervisor, the incumbent performs a variety of technical accounting duties in the review, evaluation and adjustment of assigned college accounts; maintain, audit and reconcile assigned accounts; prepare, maintain and assure accuracy of various financial records and reports; and value and promote the mission and vision of the college. CLASS CHARACTERISTICS: Under minimal supervision, the Accounting Services Technician II performs more advanced accounting work requiring considerable accuracy and timeliness in areas such as accounts payable, general ledger, and other more complex accounts. Incumbents work under general direction and have on-going responsibility for assigned accounts and may be assigned within the accounts payable or accounts receivable areas.
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Essential Functions and Qualifications
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ESSENTIAL FUNCTIONS:
- Perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned college accounts; provide technical accounting support for various accounts and functions such as accounts payable, accounts receivable, general ledger, and financial aid; audit accounts for errors and make appropriate adjustments.
- Maintain, audit and reconcile assigned accounts; assemble, match, sort, tabulate, check, code and post a variety of financial and statistical data such as income, expenditures and transfers; review, adjust and assure accuracy of ledgers and journal entries; balance, adjust and reconcile accounts.
- Input a variety of financial and statistical data into an assigned computer system; establish and maintain various automated records and files; initiate queries, develop spreadsheets and generate a variety of computerized reports and statements; assure accuracy of input and output data.
- Research, compile, prepare, verify and revise financial data related to assigned accounts and activities; prepare and maintain a variety of auditable financial records, reports, statements and files related to accounts, income, expenditures, personnel and assigned activities.
- Receive, process, sort, verify and file purchase orders, reimbursements, timesheets, claims, requisitions, warrants and invoices as assigned; prepare and issue payments as directed; maintain contact with vendors to modify and clarify invoices.
- Process accounts receivable as assigned; collect, receive, code and verify incoming monies; prepare and process receipts; check money totals against receipts and invoices to assure accuracy; prepare and distribute bank deposits as required; prepare invoices and arrange for billings as directed.
- Distribute, process, audit and evaluate various fiscal forms and applications as assigned; compare and reconcile forms, statements, records, reports and other financial documents; identify errors and resolve discrepancies; initiate and process account transfers as needed.
- Communicate with college personnel, outside agencies and others to exchange information and resolve issues or concerns; answer telephone calls as directed.
- Compile, research and evaluate a variety financial and statistical information related to assigned fiscal functions; assemble and distribute related materials.
- Assist supervisor in compiling financial information for the annual audit.
- Assists in the ongoing maintenance of the current software systems and/or implementation of new software systems and applications.
- Performs related duties as assigned.
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Minimum Qualifications
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MINIMUM QUALIFICATIONS Knowledge of:
- Methods, procedures and terminology used in technical accounting work; financial and statistical record-keeping techniques;
- Preparation of financial statements and comprehensive accounting reports;
- General accounting and business functions of an educational organization;
- Policies and objectives of assigned programs and activities;
- Use and processing of requisitions, purchase orders, invoices and related documents;
- Preparation, review and control of assigned accounts;
- Data control procedures and data entry operations;
- Modern office practices, procedures and equipment.
Demonstrated ability to:
- Perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned college accounts, including accounts receivable, fee collection and cashiering;
- Maintain accurate financial and statistical records;
- Prepare and evaluate comprehensive accounting reports and statements; verify, balance and adjust accounts;
- Review, process, evaluate and verify a variety of financial information; identify, investigate and resolve financial errors and discrepancies;
- Issue and distribute payments as assigned;
- Monitor and audit income and expenditures;
- Assemble, organize and prepare data for records and reports. Reconcile, balance and audit assigned accounts;
- Compare numbers and detect errors efficiently;
- Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures;
- Communicate effectively both orally and in writing;
- Meet schedules and timelines;
- Perform arithmetic calculations quickly and accurately.
Education and Experience Associates' degree in accounting or related field with a minimum of 8 units of course work in accounting and two years professional accounting experience performing varied financial analysis, record-keeping and report preparation duties including work with computerized accounting functions OR any equivalent combination of training and experience. Working Conditions:
- Duties are primarily performed in an office environment, at a desk, or at a computer.
- The incumbent will experience interruptions while performing normal duties during the regular workday.
- The incumbent will have contact in person, via email, or on the telephone, with staff, faculty, and the general public.
Physical Demands:
- Typically may sit for extended periods of time.
- Operates a computer.
- Communicates over the telephone, via email, and in person.
- Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.
Special Qualification: A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
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Additional Information
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Desired start date is October 2022. This is a full-time, 37 hours per week, 12-month classified position. Hours for this position are: Monday - Thursday: 8:00 a.m. - 4:30 p.m. and Friday, 8:00 a.m. - 4:00 p.m. To be considered for this position, the candidate must submit the following application materials by through our websitehttps://www.hancockcollege.edu/hr/: A cover letter A current and complete resume/CV of education and professional experience. Transcripts (unofficial copies are acceptable for the application process). Official transcripts are required at time of hire. Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Hancock College will not sponsor any visa applications.
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