Substitute Payroll Technician

The business services department is looking for a substitute payroll technician to fill a vacancy during the recruitment process.

Desired start date is September 1, 2022 and ends November 30, 2022. This is a full-time, 37-hour per week position.

Salary is $28.82 per hour.

Work Schedule: Monday - Thursday, 8:00 a.m. - 4:30 p.m. & Friday, 8:00 a.m. - 4:00 p.m.

DEFINITION:

Under the direction of the Payroll Supervisor, perform a variety of technical payroll accounting duties to assure classified and/or certificated employees are paid in an accurate and timely manner; prepare, process, maintain and assure accuracy of a variety of employee payroll information, records and reports; value and promote the mission and vision of the college.

CLASS CHARACTERISTICS:

Under minimal supervision, the Payroll Technician is responsible for performing highly responsible payroll and other assigned general accounting processing, reconciliation, verification, administration and reporting duties. The incumbent performs the payroll duties requiring knowledge of both District policies and procedures, applicable labor contract provisions, and federal and state laws and regulations in carrying out the timely and complete processing of District payroll.

ESSENTIAL FUNCTIONS:

Perform a variety of technical payroll accounting duties to assure classified and/or certificated employees are paid in an accurate and timely manner; receive, review, verify and process various payroll records and documents; process payroll for former employees as required.

Process and evaluate payroll-related information, forms and applications; input timesheet and other payroll information into assigned computer systems; generate computerized lists and reports; assure accuracy and completeness of input and output data; identify errors and make corrections.

Establish and maintain detailed automated permanent records regarding personnel; input and update a variety of data including pay rates, tax status, new hires, terminations, deductions, voluntary deductions and other employee information; develop and maintain spreadsheets as directed.

Calculate, verify and input salary adjustments, overtime and differentials; maintain and update automated payroll records to facilitate the issuance of pay warrants; compare, audit and reconcile payroll reports and printouts with timesheets and payroll records to assure accuracy of pay warrants.

Compile information and prepare and maintain a variety of records and reports related to employee information, time sheets, leave, pay warrants, taxes, deductions and assigned duties.

Maintain, audit and reconcile assigned payroll accounts; assemble, match, sort, tabulate, check, code and post related financial, employee and statistical data; review, adjust and assure accuracy of related ledgers and journal entries Assist in assuring payroll information, transactions and activities comply with established payroll and retirement system standards, requirements, laws, codes, regulations, policies and procedures.

Communicate with college personnel, outside agencies and others to exchange information and resolve issues or concerns; answer telephone calls as directed. Process special payroll transactions such as corrections, changes, and retroactive pay as needed; initiate and process the cancellation of lost, stolen or forged warrants as directed.

Assist with the distribution, completion and processing of tax forms.

Assist supervisor in compiling financial information for the annual audit.

Assist in the ongoing maintenance and/or implementation of financial systems and/or new applications.

Perform other related duties as assigned.

Education and Experience:
Any combination equivalent to an Associate degree in a related field or professional payroll certification and three years of professional payroll or related accounting experience performing varied financial analysis, record-keeping and report preparation duties including work with computerized accounting functions required OR any combination of education and professional payroll or related accounting experience performing varied financial analysis, record-keeping and report preparation duties including work with computerized accounting functions.

Physical Demands:

• Typically may sit for extended periods of time.
• Operates a computer.
• Communicates over the telephone, via email, and in person.
• Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

• Duties are primarily performed in an office environment, at a desk or at a computer.
• The incumbent will experience interruptions while performing normal duties during the regular workday.
• The incumbent will have contact, in person, by email, or on the telephone, with staff, students and the general public.

• Principles and techniques involved in payroll preparation and processing;
• Methods, procedures and terminology used in technical accounting work;
• Financial and statistical record-keeping techniques;
• Preparation of financial statements and comprehensive accounting reports;
• Tax withholding, voluntary deductions and employee benefits;
• Verification and processing of payroll records and reports;
• Policies and objectives of assigned programs and activities;
• Payroll policies and procedures;
• Data control procedures and data entry operations;
• Modern office practices, procedures and equipment.

• Perform a variety of technical payroll accounting duties to assure classified and/or certificated employees are paid in an accurate and timely manner;
• Maintain accurate financial and statistical records;
• Prepare and evaluate comprehensive payroll reports and statements;
• Monitor, audit, adjust and reconcile payroll data;
• Review, process, evaluate and verify a variety of financial information;
• Identify, investigate and resolve financial errors and discrepancies;
• Issue and distribute payments as assigned;
• Monitor and audit income and expenditures;
• Assemble, organize and prepare data for records and reports;
• Compare numbers and detect errors efficiently;
• Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures;
• Communicate effectively both orally and in writing;
• Meet schedules and timelines;
• Perform arithmetic calculations quickly and accurately.

To be considered for this position, the candidate must submit the following application materials by through our websitehttps://www.hancockcollege.edu/hr/:

A current and complete resume/CV of education and professional experience.

Transcripts (unofficial copies are acceptable for the application process). Official transcripts are required at time of hire.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Hancock College will not sponsor any visa applications.