Financial Manager, Real Estate Office
The Office of Real Estate at Johns Hopkins supports both the University and Health System and is generally responsible for managing "off-campus" assets, third-party leasing, and all strategic real estate endeavors including acquisitions, dispositions, and transactional real estate functions. We are seeking a
Finance Manager, Real Estate Office who will oversees the strategic and operational financial accounting and management activities of the Office of Real Estate, and works closely with the offices of General Accounting, Treasury, and the Office of Budgets and Planning. The Real Estate Finance Manager supports the Chief Real Estate Officer and team, inclusive of Leasing, Asset Management and the Real Estate Development functions.
Real Estate manages direct budgets of about $90M to $110M annually, excluding the cost of third-party leases (even though we administer the leases). In addition, this leader will oversee the Real Estate Tax Management function for the entire enterprise (university and health system). The Real Estate Finance Manager reports directly to the Chief Real Estate Officer with a dotted line reporting to the Sr. Director of Finance and Administration for the overall office of Johns Hopkins Facility and Real Estate to ensure single point financial responsibility.
- Work closely with Asset Management and Development functions to prepare and update quarterly, annual, and long-term financial forecasts and reconciliations for assigned real estate entities and assets. Work with CREO, Real Estate team and other offices to prepare 10-year strategic budgets.
- Participate in annual interdepartmental budgeting and financial review process for assigned real estate entities.
- Project and reconcile P&L and debt balances with General Accounting and Treasury Offices.
- Manage the accounting function, including payment processing in JH accounting system (SAP), rent collections, administration and salary expenses.
- Prepare financial analysis including IRR and ROE and proformas for various strategic real estate transactions as basis for management lease/purchase/debt management/funding decisions.
- Approve AP transactions and Journal entries in SAP for real estate managed properties. For properties under Financial Manager purview, provide tax department with financial data for corporate tax and personal property tax returns
Specific duties & responsibilities
- Directs the activities of the Real Estate Financial Analyst and may direct the activities of other staff in collaboration with the CREO and Directors. Regularly represents Real Estate at meetings with Accounting, Budgeting, Treasury and various other University and Health System financial functions.
- Ensures that budgetary goals and objectives are met within audit compliance requirements both internal and external to JH.
- Analyzes and assesses financial operations and develops methods to optimize practices and resources. Makes recommendations to CREO and JHFRE Sr. Director of Finance and Administration for improvements to financial operations and reporting.
- Provides instructions and answers questions relating to University and Health System Facilities Management accounting policies and procedures both internal and external to department.
- Proactively implements initiatives such as accounting system conversions, document management, and updates to reporting systems as needed.
- Develops budget monitoring systems, analyzes budget issues or potential for budget impact, provides alternative solutions and resolves problems.
- Oversees maintenance and integrity of SAP financial master data for department, including establishing and maintaining accounting controls for adequacy and accuracy.
- Prepares detailed annual budgets, quarterly forecast updates, and long-term projections for all Real Estate managed entities, assets, and projects.
- Manage applications for property tax exemptions, including annual income and expense filings. and the processing Real Property tax bills. Coordinate annual reporting with the the Office of Government Affairs and the Office of Economic Development.
- Prepares and verifies document submissions for completeness and compliance with government and private agencies.
- Performs functions and assumes responsibilities of Accounting Manager for Real Estate when the Accounting Manager is not available to perform his or her duties.
- In compliance with University Regulations and Restrictions the Financial Manager is responsible for financial activities for Real Estate, including establishing accruals and projections for year-end close.
- Manipulates SAP, Yardi, and financial data in other formats to develop meaningful deliverables for presentation to Executive Management, financial reporting, forecasting, KPI trending, and results analysis.
- Collaborates with JH Accounting & Treasury Offices regarding reporting requirements, for accounting, debt servicing and audit reporting.
- Oversees the receipt of payments and credits from external and internal sources for managed entities, assets and projects.
- Prepares journal entries and cost allocations for Real Estate fund centers.
- Directs and approves online payment requests, purchase orders, wire transfers, and expense transfers generated by multiple system users.
- Monitors financial activity of Real Estate fund centers.
- Designs and produces reports utilizing institutional and external data to create monthly, quarterly, and annual and ad hoc financial reports to support decision making at various management levels.
- Monitors actual results versus budget and proforma plans and determine fiscal implications due to changes throughout the fiscal year and future trending analysis.
- Develops, implements and documents standard operating procedures.
- Oversees maintenance of the ownership and property tax records database for the entire Johns Hopkins enterprise within Baltimore City and manages delinquency notices
- Clearly communicates financial information to Real Estate staff and University financial staff and management.
- Interacts with external audit team and supports external audit process for assigned entities, assets, and projects, including research, documentation, and response.
- Communicates clearly and professionally in interactions with all levels of staff and management regarding financial issues and reporting. Examples include department heads (internal and external to Real Estate), Divisional Business Office staff, JHU Facilities, and property/building managers.
- Tactfully and persuasively communicates and interacts with various levels of management in government agencies, third party vendors, financial institutions, etc., as required.
*This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Minimum Qualifications
- Bachelor's Degree in Finance, Accounting, or Business.
- 5 years related financial/ accounting and financial management experience, including experience with real estate transactions, commercial real estate ending, or bond financing of real estate assets.
- Additional related education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Master's of Business Administration.
- Ten years of progressively responsible related financial management experience.
- Previous management experience.
- Administrative and financial management experience in a university setting.
- Expert knowledge of JHU accounting policies and procedures desired.
Special Knowledge, Skills, & Abilities
- Superior written and oral communication skills, including the ability to present complex material in a useful and understandable fashion to diverse audiences.
- Ability to build and sustain positive and collaborative working relationships with a wide range of constituents.
- Analytical thinker with proven planning skills.
- Demonstrated experience with financial analysis, financial reporting, budget development and forecasting.
- Knowledge of real estate transactions including property management, leasing, and real estate development; as well as real estate tax management for non-profits.
- Knowledge of commercial loan lending and related documents including bond documents preferred.
- Strong working knowledge of SAP and Yardi preferred.
- Expert skill level in all Microsoft Office applications. Advanced knowledge of financial software applications and spreadsheets.
- Successful change management skills.
- Collaborative management style.
- Ability to work independently as well as part of a team in a high-volume environment.
- On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs and/or quality of service within the functional area.
- Ability to advocate a position and negotiate or compromise as necessary.
Physical Requirements
- General office setting, this role is eligible for occasional hybrid work location but also requires onsite presence for onboarding, meetings, training, and to occasionally visit real estate holdings and other Johns Hopkins offices as may be required.
- Sitting in a normal seated position for extended periods of time.
- Reaching by extending hand(s) or arm(s) in any direction.
- Finger dexterity required to manipulate objects with fingers rather than with whole hands(s) or arm(s), for example, using a keyboard.
- Communication skills using spoken and written word.
- Ability to see within normal parameters.
- Ability to hear within normal range.
- Ability to move about.
Supervisory Responsibility
Budget Authority
- No direct budget authority, but manages as a financial leader between $90-110M annually, excluding the cost of third-party leases
Classified Title: Financial Manager
Working Title: Financial Manager, Real Estate Office
Role/Level/Range: ATP/04/PE
Starting Salary Range: $71,230-$97,880-$124,510 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday 8:30 -5:00
Exempt Status: Exempt
Location: Hybrid
Department name: 10001610-Real Estate
Personnel area: University Administration
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
To apply, visit https://jobs.jhu.edu/job/Baltimore-Financial-Manager%2C-Real-Estate-Office-MD-21211/979671200/
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Johns Hopkins University
August 17, 2023