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Credentialing Coordinator

Johns Hopkins University
United States, Baltimore
3400 North Charles Street (Show on map)
June 06, 2023
Credentialing Coordinator The Pathology Department is seeking a Credentialing Coordinator to work in their high-volume Pathology Training Office under the direction of the Medical Training Program Manager and Residency Program Directors. In this role, you will be responsible for credentialing, visas, and onboarding activities related to Residents, Clinical Fellowships, Research fellowships, Observers, Rotators, and Undergraduate Trainees. Provides administrative support to Medical Training Program Manager, Residency Program Directors, Chief Residents and Housestaff. Coordinates activities with Pathology Training Program to ensure a successful residency program and clinical fellowship programs. Learns to exercise independent judgment in the resolution of problems, prioritizing of workload. Accountable for standards of service excellence; including but not limited to trainee/customer phone inquiries or interpersonal relations; communication with Pathology administration and other offices (including Registrar, GME, International, Medical Staff office) along with outside institutional offices. Serves as a liaison between training program office and contacts throughout Pathology and the School of Medicine. Specific Duties & Responsibilities Assist with coordinating Intern Orientation and Welcome Reception. Assist with coordinating Wellness events/activities. Assist with scheduling, organizing, and monitoring Residency interview days (October - January). Assist with organizing Awards Presentation and Awards Dinner. Attend meetings within assigned divisions. Maintain confidentiality of documents and files. Continuing Education Credits (10 hours required annually) Other tasks as needed. Special Knowledge, Skills & Abilities Proficient in MS Office (Work, Excel, PowerPoint), and Outlook. Adobe experience preferred. Ability to handle multiple tasks and prioritize, attention to detail and follow-up. Knowledge of SAP desired. Good organizational skills. Ability to work with a team and independently. Work Environment While performing the duties of this job, the employee may remain in a stationary position (sitting and standing) up to 70% of the time. May be required to traverse throughout the office and various buildings for events or to retrieve or deliver supplies, documents, or other materials from other locations on campus. During peak program times, additional walking may be required. The employee is required to operate computer keyboard frequently throughout the day and viewing computer screen for prolonged periods. May transport equipment and supplies usually less than 40 pounds from one area to another (in the office or on campus). In some areas, workspace is confined. Staff are required to complete annual competency review, and must ensure compliance with Hospital Policy, Health, Safety & Environment regulations, and all applicable privacy & confidentiality laws/practices. During peak program times (May-July) and (October-January) work deadlines are critical - leave during these times may be less flexible and the employee in this position may at times be required to work additional hours if approved by supervisor to meet business needs. No recruitment activities are scheduled during Thanksgiving week or between December 20-January 2. Minimum Qualifications High School Diploma or graduation equivalent. Three years related experience. Additional education may substitute for some required experience to the extent permitted by the JHU equivalency formula. Preferred Qualifications College coursework, AS or BS Degree preferred. Experience working in support of medical professionals in a clinical and/or academic environment, strongly desired. Previous experience working with Pathology or similar healthcare or research environment, helpful. Classified Title: Credentialing Coordinator Role/Level/Range: ATO 40/E/03/OE Starting Hourly Pay Rate Range: $17.95-$32.60 ($25.52 budgeted; Commensurate with experience) Employee group: Full Time Schedule: M-F, 8:00am-4:30pm (flexible start/end times) Exempt Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Pat General Administration Personnel area: School of Medicine Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law Learn more: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu. Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office. Note: Job Postings are updated daily and remain online until filled. To apply, visit https://jobs.jhu.edu/job/Baltimore-Credentialing-Coordinator-MD-21287/1027599000/** jeid-196be0e170c56c49b96e509f4118bb8f