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Out-of-School Coordinator IV

Elgin Community College
United States, Illinois, Elgin
1700 Spartan Dr (Show on map)
April 09, 2024



About ECC:


Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:


Must be willing to work a flexible schedule to meet the needs of the department.

Rate of Pay:



This position is a grade 15 with a minimum of $27.37. Hourly rate offer will be commensurate with the education/experience, in alignment with the College's compensation philosophy, and the current CBA, if applicable.



FLSA Status:


Non-Exempt

Grant Funded:


Yes

Job Summary:



An employee in this classification performs work of moderate difficulty by being responsible for program recruitment, development, coordination, and case management services to WIOA youth participants. Work is distinguished by the ability to assist with data collection for annual reports, and evaluation of program activities. General supervision is received by the assigned manager.




Required Knowledge, Skills & Abilities:




  1. Master's degree in Education, Social Work, or related field or bachelor's degree with a minimum of four years of combined Illinois WIOA grant and experience working with students, minimum of one year of experience working with non-native English speakers, or equivalent combination of training and experience.
    Working knowledge of job development, internship program administration, student employment administration, career counseling or related area.
  2. Working skills to write/read grant reports, business correspondence and procedure manuals.
  3. Working skills to effectively present information and respond to questions from groups both internally and externally of the organization.
  4. Working skills in mathematical concepts and to apply concepts to practical situations.
    Working skills to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  5. Working skills to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  6. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher
  7. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
  8. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
  9. Working skills in verbal and written communication.
  10. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
  11. Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs.



Desired Knowledge, Skills & Abilities:



Community college advising, education program development or case management experience preferred.



Essential Duties:




  1. Recruit, review and determine eligibility of potential participant.
  2. Conduct professional ongoing case management for grant participants through ensuring participation, recruitment, enrollment, carry-over, and follow up while keeping files and information in reporting system current. Establish rapport with students as "one stop" information brokers and monitor their progress in completing the WIOA application, enrollment and registration process or employment. Provide students with program orientation, roles/responsibilities, and advocate for the student while in the program.
  3. Develop Individual Participant Plans for all participants. Update participants' barriers and plan of actions; program activities with scheduled hours; youth goals and attainment dates; and common measures. Provide intrusive advising/coaching, identify barriers, and help students overcome or mitigate the barriers. Provide connections to educational support services (academic, financial, personal, and career-related) for students in collaboration with community-based organizations, staff, faculty, administration, and community services to help students achieve their educational goals.
  4. Provide participant referrals and current case notes in reporting system to the job developer to assist in determining appropriate job readiness training and employment opportunities.
  5. Identify and refer to community resources and support services that would benefit the student (i.e., housing, daycare, emergency food, rental assistance, utility assistance.
  6. Collaborate with appropriate ECC departments to assist with Advising, Career Services, Student Accounts, Bookstore, Registration, Testing, Admissions and Tutoring.
  7. Recruit, advise, advocate, and motivate the program participants through their training, services or any additional grant activities.
  8. Collect and maintain data for grant reports on a monthly basis. Attain and adhere to grant outcomes.
  9. Maintains required training, licensure and/or certifications
  10. Maintains confidentiality of privileged information and adheres to applicable privacy laws
  11. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
  12. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
  13. Adheres to department guidelines for attendance and punctuality



Other Duties:




  1. Perform other job-related duties as assigned which pertain to the job description.


2. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department



Physical Demands:



Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work



Visual Acuity:




Close visual acuity



Work Environment:



Quiet conditions



Environmental Conditions:



Typical office or administrative conditions (i.e. not substantially exposed to adverse environmental conditions).



Current SSECCA Union Member Information:



The initial posting date for this position is 09/20/2023. Elgin Community College Support Staff Association (SSECCA) members that apply by 09/27/2023 and meet the posted minimum qualifications will receive full consideration.



Equal Employment Opportunity Statement:




Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.




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