Engineering Group Administrative Assistant

Are you passionate about empowering the success of a fast-paced engineering team?

Do you thrive in a dynamic, high-energy, customer-focused environment?

Are you a results-oriented administrator with a positive attitude and a real passion for helping others?

If so, we're looking for someone like you to join our group administrative team in the Ocean Systems and Engineering Group at APL!

As the administrative assistant for the Ocean Systems and Engineering Group, you will have the opportunity to apply your administrative experience to a diverse and energetic engineering team that delivers solutions to our national security sponsors. You will play an active role in purchasing, reimbursing travel, shipments, and group communications.

As an Engineering Group Administrative Assistant, you will...

• Manage the group office including the purchasing and reconciling of laboratory equipment, materials, and supplies; processing travel reimbursements.
• Collect and catalog documentation for field tests and engineering test events.
• Provide grammatical and formatting reviews of technical documents and engineering memos.
• Independently initiate administrative efforts to resolve any issues regarding in and outbound logistics, shipping authorizations, and travel for our field support teams.
• Contribute to group security processes to ensure all relevant procedures are followed for the safe handling of classified information.
• Work with our engineering teams to purchase lab equipment and supplies.
• Ensure clearances are processed for our staff's travel to government facilities.
• Lead property audits as the group property administrator.
• Partner with other administrative staff to work as a seamless team across our engineering groups including backfill and sharing of workload.

You meet our minimum qualifications for the job if you...

• Possess an Associate degree or equivalent year of experience, with a minimum of 5 years of relevant administrative support experience.
• Have an ability to work on complex and multiple administrative and program tasks independently with little supervision.
• Have a willingness to take on additional work and challenges to develop new skills.
• Are proficient in the MS Office suite in order to produce high-quality documents, spreadsheets and presentations.
• Are capable of demonstrating independent judgment, interacting and communicating effectively with engineering teams and external contractors.
• Can pro-actively initiate, manage, and lead administrative tasking.
• Are able to obtain Interim Secret level security clearance by your start date and can ultimately obtain Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements if you...

• Hold a BA/BS degree or equivalent level of experience.
• Have prior experience with APL-specific Practices and Procedures, software, and databases (e.g. ADDIT, RMIS, EBSS, etc.).

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at.

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone's voice is heard are we empowered to be bold, do great things, and make the world a better place.