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Accounts Payable Coordinator

Alfred University
United States, New York, Alfred
1 Saxon Drive (Show on map)
April 22, 2024
This position is primarily responsible for promptly processing and paying University financial obligations to its vendors from all funding sources, using both Banner and the SUNY system. Responsible for running the weekly vendor and student check runs and communicating with vendors and departments regularly. This position is also responsible for daily over-the-counter cash transactions and other basic cashiering related functions. This position/title is covered by the CSEA, Local 749 union contract. The successful candidate will be a member of the CSEA, Local 749 bargaining unit. Salary/Rate:$18.00-$19.00, 35 hours per week, Union-11 Essential Functions: Enter all invoices, and check requests that are not processed through our AP automation system Monitor that status of pending invoices and contact appropriate departments for held up invoices as needed Contact vendors/departments when there are invoice questions or discrepancies Process the AP and Student check runs on a weekly basis Enter NYS College of Ceramics invoices and monitor and verify payments made after state processing in theSUNY /SFS Systems Follow up on invoices with departments and suppliers for orders that have been received, but have not been invoiced Monitor and process check exceptions, returns, and cancellations Contact vendors to receive and verify ACH information prior to issuing payment Additional Accounts Payable duties as assigned Other Duties & Responsibilities: Serve as receptionist for front office counter and phone line Retrieve, process and disburse departmental mail daily Order office supplies regularly, including envelopes and check stock Open and close the business counter functions including preparing the cash drawer and vault for daily business transactions Perform over-the-counter cashiering functions, bank deposits, and cash reconciliations daily Complete insufficient funds process when necessary including notifying appropriate department, sending letter to original issuer, and recording associated fees Reconcile the primary Business Office credit card including uploading all receipts and electronically submitting Enter all journal entries into Banner accurate and timely Backup for any other business office day-to-day duties as necessary Supports and assists in creating intersections for faculty, staff and students that will assist in transformingpeople's lives Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities forfaculty, staff, and students Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet {SDS) information pertaining to any hazards associated with their work environment Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols Effective written and oral communication skills Contributes to the overall success of the University by performing other duties as assigned Qualifications-Education & Experience, Knowledge, Skills & Abilities: Associate Degree Preferred, High School Diploma required Minimum two years of business related experience, preferable with working knowledge of accounting Experience with Banner Finance Module a plus Knowledge of accounting and excel required. Must be proficient in Microsoft Office and have excellent communication skills, both written and verbal Knowledge of SCT Banner Finance as well as SUNY operations a plus Experience working with databases and strong analytical background preferred Ability to handle large volumes of quantitative data quickly and accurately Knowledge of Alfred University and NYS account structure Ability to use multiple computerized systems with highly efficient data entry skills and accounting transaction processing Ability to multi-task with frequent interruptions Physical Demands & Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Personal Protective Equipment must be worn when required. A respiratory function test and the ability to use respirators may be required. Stairs and uneven surfaces may be present; artificial lifts, etc. may or may not be available. The position may require the incumbent to walk outdoors in all types of weather to other buildings or offices located on the campus. The Campus is located in an area that contains numerous hills and slopes and may not always be fully accessible for mobility impaired individuals. About Alfred University Lighting the way for students since 1836."We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836." Alfred University {AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities. Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Protected veterans, minorities and women are encouraged to apply.