Environmental Services Administrative Assistant

Working Title: Environmental Services Administrative Assistant

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

College/Division: Business Services

Department: 100254 - Housekeeping E&G

Pay Rate: Pay Range

Specify Range or Amount: $38,000 - $42,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

About JMU:

Mission
We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

Vision
To be the national model for the engaged university: engaged with ideas and the world.

Who We Are
Located in the heart of Virginia's beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

JMU offers thriving programs in the liberal arts, science and technology, and professional disciplines at the undergraduate, master's and doctoral levels. The university is committed to expanding diversity, fostering equity and inclusion, and supporting superlative teaching and scholarship. JMU has achieved national recognition for the high quality of its academic programs, focus on maintaining strong student/faculty interaction, and innovative faculty research.

General Information:

James Madison University's Facilities Management is accepting applications for an Environmental Services Administrative Assistant. Shift is Monday - Friday, 6:30 a.m. - 3:00 p.m., with overtime as required for inclement weather. There is a slightly alternate schedule during the summer months.

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  • Paid vacation, sick, parental, and community service leave.
  • 19 paid holidays a year including one week off for Thanksgiving Break and almost two weeks off for Winter Break.
  • Affordable health insurance; retirement through the Virginia Retirement System.
  • A work-life balance and integration program, , is designed to support and enhance the overall well-being of our employees.
  • A that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
  
  
  
  

Duties and Responsibilities:

* Responsible for performing tasks related to recruitment, hiring, transfer, and separation within the Environmental Services department.
* Acts as the administrative assistant to the Environmental Services Operation Manager.
* Develops and maintains computerized spreadsheets specific to Environmental Services.
* Handles clerical responsibilities associated with administering the Bloodborne Pathogen Program.
* Assists with daily tasks such as time entry, supply orders, and work order entry in the AiM (work management system), ensuring timely time entry for all housekeeping employees.
* Serves as the primary point of contact for the Recycling Department.
* Collaborates with the manager on various projects, including data management and project coordination.
* Provides effective leadership and supervision to the office assistant.

Qualifications:

* Basic knowledge of recruitment processes and principles.
* Basic understanding of OSHA laws as they relate to blood-borne pathogens and hazardous waste.
* Proficiency in Microsoft Word and Excel, as well as data entry.
* Strong customer service skills.
* Effective verbal and written communication abilities.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Additional Posting Information:

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.