Temporary Administrative Assistant - National Academy of Construction - (UTEMPS)

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
April 25, 2024
Job Posting Title: Temporary Administrative Assistant - National Academy of Construction - (UTEMPS) ---- Hiring Department: UTemp Pool ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 20 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Oct 31, 2024 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. This temporary assignment may transition to regular status. The projected end date is October 31, 2024. Purpose Assist the National Academy of Construction (NAC) President/CEO and Senior Administrative Support Coordinator (SASC) with daily functions. Assist the NAC Membership Committee through the nomination process. Responsibilities Communicate regularly with the Membership Committee and Academy members to facilitate the nomination process. Organize and document committee and subcommittee Zoom meetings, ensuring all relevant information is captured and distributed appropriately. Manage nomination and reference forms, ensuring accuracy and completeness of information. Create and maintain surveys to gather feedback and information for future nomination processes. Prepare and present data to support decision-making processes as required by the President/CEO and SASC. Assist with other tasks and projects as directed to support the overall objectives of the organization. During the membership process "off-season," assist SASC with updating the database and event planning. Required Qualifications High school grad OR GED. 3-4 years of experience in providing administrative support. Previous experience in administrative support or committee coordination is preferred. Excellent communication skills, both written and verbal. Strong organizational and time management skills, with the ability to prioritize tasks effectively. Proficiency in Microsoft Office Suite and experience with virtual meeting platforms (e.g., Zoom). Attention to detail and a commitment to accuracy in all tasks. Ability to work both independently and as part of a team in a fast-paced environment. Preferred Qualifications Bachelor's degree or equivalent experience in a related field. Hourly Rate $20.00 Working Conditions Attire: Business Casual Standard Office Environment, Repetitive use of a keyboard at a workstation Work Shift Hours per week - 20 The work schedule is from 8 to 5 - can be discussed with the supervisor. Flexible work is scheduled as long as duties are completed in a timely manner and availability is made for Zoom meetings. A hybrid work schedule is OK. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: [PDF] [PDF] [PDF] [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.