Position Details
Position Information
| Requisition Number |
S3591P |
| Home Org Name |
Campus Relations |
| Division Name |
AVP, Human Resources |
| Position Title |
Human Resources Specialist, Employee Records |
| Job Class Code |
ED41 |
| Appointment Status |
Full-time |
| Part-time FTE |
|
| Limited Term |
No |
| Limited Term Length |
|
| Job Summary |
Auburn University Human Resources is excited to welcome a new HR Specialist for Employee Records to join our
dynamic, diverse, and collaborative team
!
Are you meticulous, detail-oriented, and skilled with using records applications or databases? Do you prefer an independent working environment where you can zone in and focus on your work? What about high-volume work that is challenging, yet rewarding? If that's you, then you might be our next Human Resources Specialist for Employee Records!
This job is critical to the operation of our Human Resources team because it is the entry point for all personnel changes in our
HRIS system, including new hires, job changes, terminations, etc. The selected individual will further our team's commitment to administrative excellence by thoroughly researching, reviewing, scanning, indexing, verifying, inputting, auditing, and retaining employee records for all Auburn University employees, ensuring policies, procedures, and federal and state guidelines related to employee records are followed.
Auburn University
is more than just an institution; it's a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it's reflected in every corner of our campus and beyond.
Life-Changing Impact: At Auburn, our work changes lives. Whether it's groundbreaking research, innovative teaching, administrative operations, or community outreach, every effort contributes to positive change. We're not just clocking in; we're making a lasting difference in the lives of others.
Forward-Thinking Education: Auburn embraces progressive education. We empower students with knowledge and skills that prepare them for the real world.
Diverse and Inclusive Campus Community: Our community thrives on diversity. We celebrate different perspectives, backgrounds, and experiences. When you work at Auburn, you're part of a rich tapestry of individuals who bring their authentic selves and unique perspectives to the table.
Come and Stay: The median length of employment for an Auburn employee is 10 years. That's because Auburn invests in its people. We're not a revolving door; we're a family. The Auburn Family. We grow together, learn together, and build lasting relationships.
How We Support You: Auburn cares for its greatest assets-its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we've got you covered.
Formal AU title: Employee Records Specialist |
| Essential Functions |
What You'll Do:
- Assist with the review, research, input, and audit of employee records and ensure accurate information.
- Ensure the accuracy of information prior to entry by researching and documenting corrections.
- Review, research, confirm accuracy, and process electronic personnel actions (ePAF).
- Perform scanning of records, indexing, verifying, and retaining of documents in web-based filing system.
- Assist with the review of I-9 and tax compliance records to ensure correct information.
- Work closely with payroll, employment services, compensation, employee relations and other HR teams to resolve issues.
- Assist with reviewing scripts to correct records.
- Electronically retrieve employee job record documentation through systems and email to support actions for employee records to meet state auditor requirements.
- Inactivate employee records.
- Submits and researches errors to successfully meet deadlines of state reporting requirements to remain compliant.
- Assists with tracking and documenting errors on HR records.
|
Minimum Qualifications
| Minimum Qualifications |
What We Need From You:
- High school diploma or equivalent
- 2 years of experience working in an office setting that includes data analysis and reviewing records.
- A degree may substitute for years of experience.
|
Minimum Skills, License, and Certifications
| Minimum Skills and Abilities |
Minimum qualifications include the ability to communicate effectively with strong interpersonal skills and to provide timely and excellent customer service. In addition, the ability to organize a large array of documents while meeting strict deadlines. Furthermore, the ability to practice and ensure confidentiality of records is essential. |
| Minimum Technology Skills |
|
| Minimum License and Certifications |
|
Desired Qualifications
| Desired Qualifications |
Previous experience working in an office environment handling records; experience in data entry of a high volume of records; and general knowledge of record retention guidelines. |
Posting Detail Information
| Salary Range |
$31,800 - $44,500 |
| Job Category |
Human Resources |
| Working Hours if Non-Traditional |
|
| City position is located in: |
Auburn |
| State position is located: |
Alabama |
| List any hazardous conditions or physical demands required by this position |
|
| Posting Date |
05/01/2024 |
| Closing Date |
|
| EEO Statement |
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN
UNIVERSITY IS AN
AFFIRMATIVE
ACTION/
EQUAL
OPPORTUNITY
EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law. |
| Special Instructions to Applicants |
|
| Quick Link for Internal Postings |
https://www.auemployment.com/postings/45234 |
|
Auburn
$31,800 - $44,500
May 01, 2024